Privacy Policy for VMA Personnel: Page 2 of 4

  1. Member Registration Form; (11) tax-related documents, such as your TIN ID or BIR Form 1902 (with stamp) and 2316; and (12) bank account details necessary to facilitate the processing of your compensation.
  2. Information we collect or generate during the course of your employment or engagement with the VMAGCTCI . After you join the VMAGCTCI, we may also collect additional information about you, including: your annual physical examination results, union membership (if applicable), and other data that may be used in the processing of loan applications and insurance claims, in performance evaluation, in administrative and disciplinary cases, and in the collective bargaining agreement (for union members). There will also be times when we will acquire other forms of data like pictures or videos of activities you participate in, via official documentation of such activities, or through recordings from closed-circuit security television cameras installed within school premises.
  3. Unsolicited Information.  There may be instances when your personal information is sent to or received by us even without our prior request. In such cases, we will determine if we can legitimately keep such information. If it is not related to any of our legitimate interests, we will immediately dispose of the information in a way that will safeguard your privacy. Otherwise, it will be treated in the same manner as information you provide us.

If you supply us with personal data of other individuals (e.g., person to contact in the event of an emergency, professional referees), we will request you to certify that you have obtained the consent of such individuals before providing us with their personal data.

How We Use Your Information

To the extent permitted or required by law, we use your personal data to pursue our legitimate interests as an educational institution, employer, and/or contracting party, including a variety of administrative, research, historical, and statistical purposes. For example, we may use the information we collect for purposes such as:

  1. identifying applicants and processing their respective applications;
  2. assessing the suitability of candidates for a particular role or position;
  3. verifying the provided or submitted information;
  4. checking background information;
  5. evaluating academic qualifications;
  6. supporting personnel when implementing health-related adjustments that will allow him/her to carry out a particular role or task;
  7. administering remuneration, payroll, pension, and other standard employment functions;
  8. administering human resource-related processes, including those relating to performance management, and disciplinary issues;
  9. delivering or providing facilities, services, security, and staff benefits to employees;
  10. facilitating claims and remittances for mandatory benefits;
  11. communicating effectively with personnel, including the distribution of relevant newsletters and circulars;
  12. supporting personnel training, health, safety, welfare and religious requirements;
  13. compiling
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